All exhibits and exhibitors are subject to the following regulations:
The words “Management,” “Association,” and letters “NAGGL” herein refer to the National Association of Government Guaranteed Lenders, Inc. acting through its officers, employees, or agents in the management of NAGGL Conferences on Small Business Lending.
1. Cost of Booth Space: Refer to Exhibit Application
2. Exhibit Package Includes: NAGGL will provide you with one skirted 6′ table, two chairs, sign, one electrical outlet (upon request), wastebasket, and pipe and drape. Tabletop booths do not have pipe and drape.
3. Exhibition Sponsorship and Objectives: The NAGGL Exhibition is produced by, and is the property of, the National Association of Government Guaranteed Lenders, Inc., herein referred to as NAGGL. The Exhibition is a practical, educational adjunct to the professional meetings held during the NAGGL Conference. The Exhibition is meant to supplement the professional meetings by providing participants with the various types of products, services, and information available to them. Exhibitors are expected to display their products and/or discuss their services with awareness of the professional and practical needs of attendees. NAGGL, in its sole discretion, reserves the right to refuse space to any applicant.
4. Exhibitor Representative Responsibilities: Each exhibitor must name one person to be its official onsite representative and responsible party. The official representative will receive the registration and all relevant materials relating to the meeting. That representative shall be authorized to enter into such contract as may be necessary for fulfillment of obligations to NAGGL, and to other contractors and subcontractors. The exhibit booth fee includes one (1) complimentary full conference registration. Additional booth personnel must register online at standard registration rate. Earlybird deadlines apply.
5. Contract for Space: The Application and Contract for Exhibit Space and the full payment of the exhibit booth space, together constitute a contract for a right to use the space. Applications should be filed promptly and booth space is assigned on a “first-come, first-served basis.”Exhibitor is solely responsible for selecting its booth location after reviewing current map showing sold booths.
6. Installation and Dismantling: The specific time for installation and dismantling of exhibits shall be supplied by NAGGL to each exhibitor. Each exhibitor is responsible for assembling and dismantling its own booth. Such requirements shall be binding upon the exhibitor as set forth herein. All displays must be in place and set up prior to the official opening of the show. Space not occupied or set up by that time may be reassigned for other purposes by the Association.
*7. Early Tear Down: By signing the NAGGL contract, your company agrees to participate in the tradeshow during the hours listed on the Exhibit Schedule. Should the company (and/or the company’s representatives) perform booth tear down prior to the official tear down time noted in the Exhibit Schedule and leave the exhibition hall, a $350 penalty fee will be assessed and added to the fees for any future request for a booth made Contract Terms & Conditions (Please Read… VERY IMPORTANT!) by your company (i.e., at the next conference). All fees must be paid in full prior to being assigned a booth.
8. Assignment of Booth Locations: NAGGL reserves the right to determine all booth locations. An exhibitor prospectus will be sent to all individuals on the official NAGGL exhibitor database. An online registration link is sent to exhibitor. Booths are selected on a first-come, first-served basis. (see 5)
9. Location of Exhibits: NAGGL reserves the right to alter the location of exhibits shown on the official floor plan as is required by the host property or as is deemed advisable and in the best interest of the Exhibition; however, no change of location will be made without full discussion with the exhibitor(s) affected by the change.
10. Terms: Full payment for the exhibit booth is required to secure a booth space.
11. Cancelation of Exhibit Contract: Any exhibitor desiring to cancel exhibit space for the conference shall notify NAGGL of such cancelation by contacting NAGGL. A cancelation fee of $100 per booth will be charged to any exhibitor who cancels the contract 60 or more days prior to the event, $200 per booth for cancelations 45-59 days prior to the event and $300 per booth for cancelations 44-31 days prior to the event. No refunds will be made if cancellation occurs within 30 days of the event. To assure the best available booth locations to NAGGL exhibitors, the association has the authority to reassign booth space that is canceled by an organization without refund of fees paid.
12. Use of Exhibit Space: No exhibitor shall assign, sublet, or share any part of the space allotted without the consent of NAGGL and approval of the terms thereof. No exhibitor is permitted to show goods or services other than those manufactured or offered by it in the regular course of business. No firm or organization not assigned an exhibit table will be permitted to solicit business in any manner within the exhibit area.
13. Exhibit Group Functions: The Exhibitor agrees not to sponsor group functions such as training courses, hospitality suites, or other functions dur-ing the conference hours that would in any way interfere with participant attendance. The exhibitor must clear with NAGGL any intended group functions.
14. Solicitation: Distribution by the exhibitor of any printed matter, souvenirs, or other articles must be confined to the exhibit table, unless the manner and articles of solicitation have been pre-approved in writing by NAGGL. Any exhibitor allowing solicitation from his or her booth by other individuals or organizations or services or wares not produced by the specific organization as listed on the exhibit contract may jeopardize the exhibitor’s space assignment or right to exhibit at forthcoming NAGGL meetings.
15. General Restrictions: NAGGL reserves the right to restrict exhibits that, because of noise, methods of operation, or for any reason, become objectionable, and also to prohibit or evict without refund any exhibit or person that in the opinion of the Management may detract from the general character of the Exhibition. Exhibitors are not permitted to set up displays or conduct business in suites, guest room or lobbies unless cleared in writing by NAGGL.
16. Care of Building/Regulations: Exhibitors or their agents shall not injure or deface the walls or floors of the building. The exhibitor will be held liable for any such damage caused by his/her agent. The exhibitor assumes full responsibility for complying with regulations concerning fire, safety, electrical wiring, and health, as well as local, city and state laws regarding sales taxes. Packing, unpacking, and assembly of exhibits shall be done only in designated areas and in conformity with the directions of NAGGL or the hotel.
17. Fair Employment/ADA: The exhibitor agrees that during the life of this contract it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, or ancestry. It is the policy of NAGGL that all parties doing business with the Association adhere to the principles of, and take reasonable affirmative action to ensure, positive progress in Equal Opportunity Employment and are in compliance with the American with Disabilities Act.
18. Liability and Insurance: Exhibitors will indemnify, defend and hold harmless NAGGL, its agents, servants, and employees from any and all such losses, damages and claims. Exhibitors are advised to insure themselves at their own expense against property loss and against liability for personal injury.
19. Failure to Open Exhibition: In case the conference fails to take place as scheduled or is interrupted and/or discontinued, or access to the premises are prevented or interfered with by reason of any strike, lockout, injunction, act of war, act of God, emergency declared by any government agency, or for any other reason, this contract may be terminated by NAGGL. In the event of such termination the exhibitor waives any and all damages and claims for damages and agrees that the sole liability of NAGGL shall be to return to each exhibitor his space payment.
20. Regulations and Contract: These regulations have been formulated in the best interest of all concerned and become a part of the contract between the exhibitor and NAGGL. All matters and questions not covered by these regulations are subject to the decision of the Association.
21. Sound Devices and Lighting: Sound devices are not allowed at exhibit booths. All booth decorations must be made of flameproof material. All hangings must clear the floor. If the exhibitor neglects or violates these regulations or otherwise incurs fire hazards, the Management may cancel, without refund, all or part of the exhibit that may be irregular.
22. Food & Beverage Policy: As our exhibits take place in hotel venues, no outside food or beverages may be brought into the exhibit space in accordance with hotel policies. This includes all food and drink items intended for display, sampling, or consumption. Exhibitors may distribute individually pre-packaged, shelf-stable items (such as sealed snacks or wrapped candy). All items must be commercially packaged and non-perishable. For any food and beverage needs beyond these guidelines, please coordinate with the hotel’s catering department through NAGGL.
23. Other: Please retain a copy of this contract for your records. Please direct any inquiries to NAGGL by phone at 469.293.9229 or email at [email protected].
24. Use of NAGGL Logo Prohibited: NAGGL Bylaws prohibit the use of the NAGGL logo on members and/or exhibitors websites or on any promotional materials.
25. Substitutions: Exhibitors are not allowed to switch badges with co-workers or purchase one-day passes. Registrations are for named individuals only.